Track Inventory and Orders Effectively

Inventory Control

Inventory Control is a complete multi-location inventory management system that keeps track of stock levels and processes inventory receipts, shipments, returns and adjustments. Inventory Control includes extensive screen inquiry and reporting functions to give you the detailed, current information crucial for effective inventory management.


Inventory Control Capabilities

• Integrate advanced radio-frequency and barcoding technology through Sage ERP Accounting WMS.

• Handle fractional quantities to four decimal places and maintain different units of measure for purchasing, selling, and stock-keeping.

• Use categories to classify stock and to allocate costs to departments or cost centers.

• Include 250-character comments with each transaction detail.

• Assign as many as nine vendors per item with automatic update of the last purchase.

• Specify different item bin numbers for each inventory location.

• Assemble items using single-level bills of materials.

• Combine any number of items into a single kit and then sell the kit through Order Entry using a single kit price instead of a price per item.

• Receive both stock and non-stock items.

• Maintain as many as six different costs per location, including standard, most recent, average, last unit, and two optional user-defined costs.

• Cost items to six decimal places by moving average, FIFO, LIFO, standard, most recent or user-specified costing methods.

• Cost transactions as soon as they are posted or during day-end processing.

• Allocate additional costs to transferred inventory items by quantity, cost and weight, or manually specify the cost per item.

• Assign as many as five markups or five discount price levels per item and price list.

• Cost items by location with complete reporting.

• Set pricing by percentage or amount and by customer type or quantity purchased.

• Maintain separate price lists for different customer types, payment methods, regions or currencies.

• Define an unlimited number of units of measure per item with fractional conversion factors.

• Print inventory analysis reports for efficient management of your product lines.

• Review complete transaction history and drill down to the originating transactions in Inventory Control, Purchase Orders and Order Entry.

• Assess outstanding purchase orders and sales order transactions and drill down to the originating transactions in Purchase Orders and Order Entry.

• Maintain multi-period reorder information and sales projections by location for better stock management.

• Record serial numbers using optional Serialized Inventory functionality.


Standard Reports

Some of the reports included are:

• General Ledger Transactions

• Item Status

• Item Valuation

• Markup Analysis

• Overstocked Items

• Physical Inventory Worksheet

• Posting Journals

• Reorder Report

• Sales Statistics

• Selling Price / Margin Analysis

• Slow-Moving Items

• Transaction History

• Transaction Statistics


Order Entry

The Order Entry module allows you to enter orders and sales returns and print invoices, credit notes, order confirmations, picking slips, and shipping labels. You can track transaction details and sales information on-screen and in printed reports. Order Entry integrates fully with Inventory Control and Accounts Receivable, so you always know your inventory levels and the status of your customer accounts.


Order Entry Capabilities

• Increase sales force efficiency and strategic customer management through integration with Sage ERP Accounting CRM.

• Enter active orders, future orders, standing orders and quotes.

• Enter orders, shipments and invoices as separate transactions so you can divide the duties of your personnel.

• Create an order by simply selecting and copying the details of existing customers’ orders.

• Include multiple orders on a single shipment and multiple shipments on a single invoice.

• Ship items with or without first entering an order for those items.

• Send partial shipments to those customers that allow them.

• Edit and invoice partially shipped orders.

• Add new customers on the fly when you enter orders or add the customer records later.

• Assign sales proportionally to as many as five salespeople.

• Use multiple payment schedules and other payment terms defined in Accounts Receivable.

• Use password-controlled override of credit advisories.

• Recall complete invoice information when issuing credit notes.

• Print packing slips, order confirmation and invoices for selected orders.

• Send packing slips, order confirmations and invoices by e-mail.

• Set up standard e-mail messages you can automatically send to your customers with their documents.

• Look up customer pricing based on customer contract price, item base price or discounted or marked-up sales prices.

• Use prices with as many as six decimal places and include taxes in the selling price.

• Automatically determine available item quantities while entering orders.

• Review sales history by customer or inventory item during order and invoice entry.

• Review and reprint customer invoice and credit note transactions, orders, invoices and credit notes by primary salesperson.

• Easily customize order templates with standard information to speed data entry.

• Set up any number of miscellaneous charges to speed invoicing.

• Specify whole or fractional quantities on orders, if fractional quantities are used in your inventory.

• Enter order quantities using any unit of measure.

• Use customer types on orders that correspond to as many as five markup or discount price levels.

• Track sales commissions from each invoice using as many as five commission rates, based on increasing sales amounts for each salesperson.

• Calculate commissions based on sales amount or margin.

• Include serial numbers (or lot numbers) with order details using optional Serialized Inventory (or Lot Tracking) functionality.


Standard Reports

Some of the reports included are:

• Aged Orders

• Order Action

• Posting Journals

• Sales History

• Sales Statistics

• Salesperson Commissions

• Transaction List


Purchase Order

When combined with Accounts Payable, Inventory Control, and Order Entry, the Purchase Orders module provides a comprehensive, fully integrated purchasing system. You can combine multiple purchase orders on a single receipt and multiple receipts on a single invoice. The Shippable Backorder report helps identify orders that can be completed based on recent Inventory Receipts.


Purchase Orders Capabilities

• Enter active purchase orders, standing purchase orders, future purchase orders and blanket purchase orders.

• Automatically update the amount spent and remaining on each blanket purchase order as additional items are ordered.

• Use seven costing methods for the default item cost, Most Recent Cost, Standard Cost, Average Cost, Vendor Cost, Last Unit Cost and two alternate amounts, for added flexibility.

• Enter details for requested items from multiple vendors or without specifying vendors on a single requisition and then automatically create purchase orders for each vendor.

• Create one purchase order from multiple requisitions and select the requisition details by vendor number and Inventory Control vendor type.

• Leave purchase orders open indefinitely until all items are received or cancel any remaining ordered items at any time.

• Quickly consolidate items from multiple purchase orders on a single receipt.

• Process multiple invoices for a single receipt.

• Designate non-inventory item numbers for one-time purchases, office supplies and any non-inventory item.

• Automatically receive all items on a purchase order at once or receive partial purchase orders, entering quantities only for received items.

• Receive items with or without first entering a purchase order for those items.

• Process adjustments to quantities, item costs and additional costs directly on the receipt or return, rather than as separate inventory adjustments.

• Allocate additional charges by quantity, weight or cost, or manually specify the cost.

• Automatically produce purchase orders from Inventory Control reorder information or from Order Entry orders.

• Quickly create templates of standard information to speed data entry.

• Include all items on sales orders or only those items that have a back-ordered quantity, or items that have an insufficient inventory quantity.

• Automatically drop ship items directly from the vendor to the customer.

• Enter additional costs such as freight or duty on a single receipt for received inventory items from multiple vendors and easily create a separate invoice for each vendor.

• Set up any number of additional cost codes for efficient entry of standard costs.

• Choose the type of Inventory Control item cost to display as the default cost.

• Enter quantities using any unit of measure defined in Inventory Control.

• Restrict access to Purchase Orders windows, costs and quantities on invoices and credit note adjustments.

• Print requisitions, purchase orders, receiving slips, returns and mailing labels using standard Purchase Orders formats, or design custom forms and reports using the built-in report writers.

• Create messages you can use when sending purchase orders and returns to your vendors by e-mail.

• Use Purchase Orders as a stand-alone module or integrated with Inventory Control.


Standard Reports

Some of the reports included are:

• Aged Purchase Orders

• Payables Clearing Audit List

• Posting Journals

• Purchase History

• Purchase Order Action

• Purchase Statistics

• Shippable Backorders

• Transaction List

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