Helping You Manage Accounts Payable & Receivable with Ease

Accounts Receiveable

With the Accounts Receivable module, you can manage your customers and fine-tune customer relations by keeping track of important sales information and outstanding balances. Accounts Receivable allows you to easily apply cash to outstanding invoices and create recurring charges for quick invoicing of monthly charges. Accounts Receivable is also fully integrated with Bank Services for complete bank reconciliation.

Accounts Receivable Capabilities

• Create summary or detailed invoices using the item price list and calculate taxes on a summary or line-by-line basis.

• Organize customer records quickly and easily, and create an unlimited number of ship-to locations for each customer.

• Flag customer records as inactive when you wish to discontinue regular use but want to retain the record in the system for historical and reporting purposes.

• Drill down from General Ledger transaction history to Accounts Receivable transactions and then to originating Order Entry transactions.

• Import transactions from other applications.

• Schedule any number of recurring charge invoices for fast invoicing of monthly charges, and update recurring charges automatically by amount or percentage.

• Create adjustment batches automatically to write off small account or transaction balances and choose whether to charge interest on overdue balances or individual invoices.

• Specify the debit and credit amounts for each detail entered in Adjustment Entry and for miscellaneous adjustments in Receipt Entry.

• Track sales statistics for each salesperson.

• Drill down from the customer’s transactions and receipts in Customer Activity to the originating transactions and receipts.

• Track, calculate and automatically retain a portion of an invoice to handle common billing practices in the construction industry.

• Print and review complete transaction details, including the details of receipts and adjustments applied to transactions and keep a complete transaction history.

• View your customer receipts by bank range, customer range, receipt status, transaction type, date range, year and period range, and receipt number range.

• Perform on-screen aging and preview customer transactions.

• Review up-to-the-minute information including current balance, last activities and complete transaction details, and detailed statistics for each customer account.

• Send statements and invoices to your customer’s billing address, customer’s e-mail address or contact’s e-mail address.

• Create custom invoices, statements and deposit slips.

• Set up standard e-mail messages you can automatically send to your customers with their documents.

• Create a new customer and ship-to location when entering an invoice.

• Print aged Trial Balance, Overdue Receivables, Customer Transactions, Customer List and Statistics, and General Ledger transaction reports using sorting and selection options to focus on desired transactions.

Standard Reports

Some of the reports included are:

• Aged Trial Balance

• Batch Listing

• Batch Status

• Customer Transactions

• Deposit Slips

• General Ledger Transactions

• Invoices

• Item Sales History

• Posting Journals

National Accounts Management

National Accounts Management lets you use Accounts Receivable to process single payments from a customer’s head office and apply it to the subsidiary accounts. The module also lets you limit the amount of credit you extend to a company in one step.

During receipt entry, Accounts Receivable displays the transactions for all members of the national account at once, so you can quickly assign the payment to applicable customer accounts.

Accounts Payable

The Accounts Payable module provides robust accounting features to streamline your entire cash flow process and help you save money. Accounts Payable has a powerful library of accounting and reporting features that facilitate rapid entry of vendor invoices, flexible cash disbursement and full check reconciliation using Bank Services. With this comprehensive financial management tool, you can prioritize payments, negotiate terms, reduce bad debts and keep 1099 and Contract Payment Reporting System (CPRS) information for vendors that are subject to 1099/CPRS reporting, all in a timely manner. With its powerful accounting and reporting features, Accounts Payable makes it easy to manage the detailed information your company requires.

Accounts Payable Capabilities

• Force or withhold payment of individual transactions, controlling the maximum payment amount and/or excluding specific vendors.

• Organize vendor records quickly and easily, and flag inactive records that are retained for historical reporting.

• Create a new vendor and remit-to location when entering an invoice.

• Drill down from the vendor’s transactions and payments in Vendor Activity to the originating transactions and payments.

• Indicate vendors subject to 1099/CPRS reporting.

• Drill down from General Ledger transaction history to Accounts Payable transactions and then to originating Purchase Orders transactions.

• Import transactions from other applications.

• Automatically distribute invoices to as many general ledger expense or asset accounts as you require by defining distribution sets.

• Set up and schedule recurring payables for invoices paid on a regular basis and automatically remind staff to process recurring payables.

• Calculate tax for vendor invoices or manually distribute tax.

• Track, calculate and automatically retain a portion of an invoice to handle common billing practices in the construction industry.

• View your vendor payments by bank range, vendor range, check status, transaction type, date range, year and period range, and check number range.

• Generate and print system checks for current payables and forced transactions with or without payments advices.

• Prepay invoices that you have not yet received.

• Automatically generate separate checks for each invoice or create summary checks.

• Reinstate invoices by reversing posted checks.

• Print checks in English, French and Spanish.

• Change discount percentages or amounts as required and establish standard payment selection criteria for creating check batches.

• Keep details of all fully paid transactions and print them when needed.

• Print a journal of the entries posted in each posting run, listing key pieces of information for tracking each detail.

Standard Reports

Some of the reports included are:

• 1099/CPRS Amounts

• Aged Cash Requirements

• Aged Payables

• Batch Listing

• Batch Status

• Check Register

• General Ledger Transactions

• Posting Journals

• Vendor Transactions

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