Making Canadian Payroll & Job Costing Simpler

Canadian Payroll

The Canadian Payroll module is your key to absolute control over employee earnings and benefits, special payroll situations and government reporting—allowing you to effectively meet your company’s payroll requirements and uphold personnel policies. Enter or import time cards, enter after-the-fact paychecks, run automatic calculations, or combine all three methods to get your pay data into the system and your paychecks out. Payroll handles all pay frequencies, multiple work states or provinces, unlimited earnings, deductions, benefits and taxes, and other pay factors such as expense reimbursements, accruals and advances.

Canadian Payroll Capabilities

• Integrates with ACCPAC HR Series for comprehensive human resource management.

• Track cash and non-cash benefits.

• Choose from a wide variety of calculation methods to compute employee benefits, earnings and deductions.

• Assign an earnings or a deductions code automatically to a range of employees.

• Use General Ledger’s flexible account structure for cost center accounting (post to cost centers by employee, by job or even by part of a job).

• Track Canadian earnings for WCB reporting.

• Tailor benefits, deductions and earnings to track and report RPPs, RRSPs and other benefits; court-ordered alimony and maintenance payments; wage advances

• Post expenses only, or post liabilities and expenses to cost centers and easily change the cost center for all the accounts involved in a transaction.

• Create templates to quickly add new employees and set up selection lists of employees for whom you can calculate payroll and perform other processing functions.

• Streamline your timecard entry by providing support for self-service timecards.

• Globally update particular fields for earnings, deductions and taxes assigned to employees.

• Process by date without being tied to pay periods with required openings and closings.

• Create as many as four different classes to allow payroll calculation, paycheck sorting and report production for any combination of employees.

• Set up single schedules covering vacation or sick day accrual for all employees, regardless of years of service, and a single overtime payment schedule for employees in every pay frequency, or create as many schedules as needed.

• Use in concert with Bank Services to track checks, handle check reversals and keep an audit trail of all paychecks.

• View employee statistics and checks.

• Produce comprehensive processing reports, including pre- and post-check registers and analysis of earnings, benefits, deductions, accruals and taxes for the pay period.

• Process payroll in a currency other than your functional currency.

• Provide electronic funds transfer and direct deposit capabilities through integration with EFT Direct Payroll.

• Track employment insurance, print complete Record of Employment information and print T4 and Relevé 1 forms.

Standard Reports

Some of the reports included are:

• Accruals

• Advances

• Benefits

• Deductions

• Earnings

• Earnings and Hours

• Earnings / Deductions Summary

• Employee Information

• Expense Reimbursements

• Manual Checks

• Overtime Schedules

• Payroll Processing Exceptions

• Payroll Register

• Pre-Check Payroll Register

• Shift Differential Schedules

• Tax Calculation Analysis

• Tax Profiles

• Timecards

• Workers’ Compensation

• Workers’ Compensation Codes

• Quarterly Wage

Canadian Government Reports:

• CCRA Remittance Info

• Ministère du Revenu Info

• Record of Employment

• Relevé 1 Forms

• T4 Forms

Project and Job Costing

The Project and Job Costing module provides an effective solution for project managers in construction, job service, and other professional industries who require a time-and-material system. It delivers the tools necessary to manage the simplest to most complex contract or job. It makes the estimating, tracking, costing and billing of projects easy and manageable, simplifying cost control and planning. With the powerful features of Project and Job Costing, you can identify potential issues and determine success factors for any project. The automated billing features in this job cost accounting software streamline customer invoicing, reducing the time spent managing this process.

Project and Job Costing Capabilities

• Assign staff, material, subcontractors, equipment, miscellaneous items and overhead to each project within the contract with this powerful job cost accounting software.

• Set up complex estimates by specifying the quantity (e.g., hours), unit cost and billing rate (for time-and-materials projects) for each staff member, material (inventory item), subcontractor, equipment, miscellaneous item and overhead expense allocated to the project. Assign cost categories and automatically calculate cost and revenue estimates per cost category, or simply define the cost and revenue estimates for each project category.

• Manage contracts or jobs to three levels—contract (job), project (phase) and category.

• Maintain multiple projects or phases within each contract and track multiple categories within each project.

• Change contract, project and category names to match industry-specific terminology.

• Maintain multiple contracts or jobs per customer.

• Use as many as five segments in your contract numbers to represent types of contracts and divisions.

• Easily navigate through the projects and categories within the contract using the optional tree view component of this job cost accounting software.

• Choose from three different project types—time and materials, cost plus and fixed price.

• Select the accounting method (revenue recognition method) for each project within the contract. Choose from total cost percentage complete, category cost percentage complete, labor hours percentage complete, billings and costs, project percentage complete, completed project or accrual-basis.

• Mix and match the project types and accounting methods for very complex or simple projects.

• Assign each category to one of six cost types (labor, material, equipment, miscellaneous, overhead and subcontractor) to track costs at a level necessary for your company.

• Assign as many as seven progress status categories to each contract and project. Choose from estimate, approved, open, on hold, inactive, complete and closed.

• Close a project to billings and/or costs at any time.

• Automatically override General Ledger revenue account segments for each project and cost account segments for each category.

• Allocate overhead and labor burden to each category.

• Specify whether each transaction is billable, non-billable or no charge.

• Track, calculate and automatically retain a portion of an invoice to handle common billing practices in the construction industry.

• Automatically create the customer's invoice based on the transactions that are due to be billed. Review the generated billings for the customer and make necessary changes before updating the job cost accounting software Accounts Receivable module.

• Transfer inventory items to a contract, project, and category and bill the customer for the inventory used.

• Return inventory items not used in the project to inventory for availability on other projects.

• As equipment is used within a project, record the cost and billing rate (for time-and-material projects) of the equipment so you can bill the customer for usage.

• Easily have employees manage their time and billing records from any location (on site or at the office) by entering timecards using an Internet browser.

• Approve employee timecards and expenses before updating Canadian Payroll.

• Record miscellaneous charges such as service fees.

• Update revenue and cost estimates at any time with a full audit of the changes.

• Choose when to recognize revenue, based on GAAP requirements and your business needs.

• Review the current state of each of the projects through the centralized inquiry capabilities. Review the project status, profitability and estimate-to-actual comparisons.

• Drill down to the originating transactions.

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